Virtual Assistant Jobs at Polymer Labs

You Will:

• Manage the complex and ever-changing calendars of the two co-founders, ensuring effective scheduling and coordination of meetings, conferences, and travel arrangements.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, and transportation for executives and other team members as needed.
• Handle incoming calls, emails, and other correspondence, prioritize and respond to urgent matters promptly, and maintain confidentiality in handling sensitive information.
• Assist in preparing meeting agendas, materials, and presentations for the co-founders, and ensure timely distribution to participants. Attend meetings, take accurate minutes, and follow up on action items.
• Manage, organize, and maintain electronic and physical files related to the co-founders, ensuring easy retrieval and adherence to data protection policies.
• Coordinate logistics and assist in the planning and execution of company events involving the co-founders, including team offsites, conferences, and external meetings.
• Provide proactive support to the co-founders, including anticipating needs, conducting research, preparing reports and presentations, and handling special projects as assigned.
• Track, review, and reconcile expense reports for the team, ensuring accuracy and adherence to company policies.
• Confidentiality and Discretion: Handle sensitive information with utmost confidentiality and discretion, ensuring data security and compliance.

You Have:

• 3-5 years of proven experience as an Executive Assistant or similar role, preferably working directly with C-suite executives and co-founders in a fast-paced start-up environment.
• Strong organizational and time management skills, with the ability to multitask, prioritize effectively, and meet deadlines.
• Excellent verbal and written communication skills, including the ability to draft professional emails and correspondence.
• Exceptional attention to detail and accuracy in work output.
• Proficiency in using productivity tools and software, such as G Suite, Microsoft Office, project management tools, and calendar management systems.
• Strong problem-solving skills and ability to anticipate needs and proactively address challenges.
• Ability to handle sensitive information with utmost confidentiality and discretion.
• Flexibility and adaptability to work in a dynamic, rapidly changing start-up environment.
• Knowledge or interest in web3, blockchain, and cryptocurrency is a plus.

About The Team:

• The engineering team is a diverse group of people with backgrounds working at a variety of both web2 and web3 organizations like Google, Uber, Chronosphere, Arista Networks, etc. Polymer Labs is a software development shop supporting the Polymer protocol and IBC (https://ibcprotocol.org/).

Our Benefits:

• Competitive salary, equity/token grants, incentive compensation
• Autonomous, distributed work environment collaborating with a diverse, global team
• Opportunity to shape and contribute to industry-disrupting infrastructure
• A place to openly learn bleeding edge innovation in a fast growing industry
• Health insurance coverage

Polymer Labs is an equal opportunity employer. You're encouraged to apply even if your experience doesn't line up exactly with the job description.