Virtual Assistant Jobs at Chiru Labs

At Azuki, we are developing innovative IPs and products that transform how fans engage with and experience anime. Our mission is to build the next generation of anime by harnessing the power of community and blockchain technology. Collectively, we are pioneering a multimedia brand for the future.

We are seeking an energetic and industrious Executive Assistant to provide high-impact support to Azuki’s Chief Operating Officer (COO) and Co-founders. In this role, you will leverage your creativity, empathy, exceptional problem solving, and superb organizational skills to drive executive team productivity and cultivate valuable connections between leadership and key internal and external stakeholders.

Our ideal candidate will thrive in an innovative, high-growth, start-up environment, scaling up their skills and capacity alongside our org. We’re looking for someone who is driven, curious, and eager to learn, grow, and expand their impact and scope at Azuki over time!

Japanese language proficiency is highly preferred; this role will support workflows and communications with Azuki's Japan-based operations and strategic partnerships.

As an Executive Assistant at Azuki, you will...

• Work closely with Azuki’s leaders to provide high-caliber and thoughtful executive support, unlocking productivity and efficiency and helping them execute on company objectives and priorities

• Maximize bandwidth; proactively manage calendars and travel with impeccable logistical execution, regularly working through competing priorities, overlapping commitments, individual preferences, and time zones to maximize capabilities

• Optimize for impact; ensure each executive’s time is focused on the highest impact areas, by owning inboxes and triaging incoming requests, managing action items and follow ups, identifying opportunities for automation and process implementation, and where relevant, actively taking items off of executives’ plates

• Enhance effectiveness; assess and anticipate day-to-day leadership needs, and ensure executives are prepared and organized for meetings, events, and responsibilities.

• Facilitate connection; build trusted relationships and excellent rapport with internal and external stakeholders, liaise and facilitate communications, and effectively represent leaders over phone, email, and chat

• Power collaboration; organize and coordinate meetings and prepare supporting materials, such as agendas, presentations, documentation, research and analysis, reports, meeting notes, action plans and follow-ups

• Enable execution; manage various projects and initiatives, ensuring timely progress and successfully execution in alignment with executives' objectives

• Expand your impact at Azuki; as you grow in the role, they'll be opportunities to lean into other projects and initiatives with groups and teams around Azuki!

You may be a great fit if...

• You have a bachelor’s degree or equivalent experience

• You’ve spent 3+ years working in executive/administrative support, operations, project management, office management, event coordination, customer service, or a related area

• You’re happy and confident interfacing with executives at all levels

• You have fantastic project management skills, including a strong ability to prioritize tasks, manage competing priorities, and deliver outcomes as expected

• You are extremely detail-oriented and you have world-class organization

• You have exceptional interpersonal skills and a strong capacity to understand others; you enjoy building professional relationships and working collaboratively

• You have excellent written and verbal communication (Japanese language proficiency is highly preferred)

• You are biased to action, constantly striving to get things done

• You enjoy solving problems, and you pride yourself in being reliable and independent

• You are eager to learn, grow, and develop yourself personally and professionally

• You excel in a fast-paced, entrepreneurial environment, and thrive in ambiguity

• You’re process oriented and proactively look for optimizations at scale; you leverage productivity tools like Google Workspace and Slack (experience with Notion is a plus!)

• You’re a trusted confidant and representative; you exercise top tier professional judgment and discretion in a variety of circumstances

• Please note: this position is required to be in office 3-4 days a week

Pay and Benefits

• This job posting is applicable to more than one experience level

• Starting base pay for this role is between $70,000 and $100,000. The actual base pay is dependent on many factors, including, but not limited to: work experience, business needs, market demands, and transferable skills. The base pay range is subject to change and may be modified in the future

• Meaningful equity at an early-stage and high-growth startup

• 100% company-paid Medical / Dental / Vision Insurance

• Unlimited PTO

• 401(k)

• Wellness Stipend

• Food Stipend

• Commuter Benefits

• Dog-friendly office

Why you'll love being apart of the Azuki team...

• You will play a key role in defining the future of Azuki as a brand 

• You will have an opportunity to work with an ambitious team of fun, creative, and forward-thinking entrepreneurs

• We will always be at the bleeding edge of web3 technology with experimentation in our DNA

Chiru Labs (Azuki) is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other category protected by applicable federal, state, and local law.

More about Azuki

Website / X / Instagram / YouTube