Commonwealth is hiring a

Web3 Office Administrator / Executive Assistant

We are seeking a dynamic and highly organized individual to fill the role of Office Administrator and Executive Assistant. This position involves a diverse range of responsibilities, spanning both administrative and executive support functions. The successful candidate will play a crucial role in maintaining the efficient operations of our office and providing dedicated assistance to our CEO.

Role: Office Administrator / Executive Assistant

Engagement: Contractor, up to 20 hours weekly

Pay: $25 per hour

Location: Candidate must be NYC-based; expected to be present in Soho Office at least once a week

Responsibilities

Office Administrator

• Office Operations:
  • Handle all office requests, ensuring a seamless and productive working environment.
  • Place and manage orders for food and beverages as needed.
  • Coordinate with building management for any maintenance or work orders.

• Office Accounting:
  • Oversee monthly budgeting for office-related expenses, including rent, utilities, and cleaning services.
  • Manage and track expenditures on office snacks, meals, and beverages.
  • Prepare contracts and facilitate subleasing of desks to other companies.
• Policy Management:
  • Distribute office policies to all guests in advance or upon arrival
  • Ensure employee and guest compliance with office policies.

Executive Assistant

• CEO Support:
  • Work closely with the CEO to provide comprehensive administrative support.
  • Manage and maintain the CEO's calendar (including scheduling), ensuring efficient scheduling and avoiding conflicts.
  • Coordinate and manage travel of CEO, and basic internet research tasks.
  • Working with CEO and Operational Team to streamline CEO emails and inbox.
• Team Coordination:
  • Coordinate and schedule cross-functional meetings for other team members to optimize collaboration.
  • Book company travel for conferences and team off sites

Qualifications

• Proven experience in office administration and executive assistance roles.
• Exceptional organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Proficient in office management software and tools.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

Apply Now: