Talos is hiring a

Web3 Office Manager

Talos: Institutional Fabric for Digital Asset Markets

Founded in 2018, Talos provides institutional-grade trading technology for global digital asset market participants, powering many of the major players in the digital asset ecosystem.

We are a tight-knit but decentralized team of highly-experienced engineers and businesspeople. We are a remote-friendly work environment, plus physical hubs in New York, Singapore, London, and Sweden.

We’re Hiring: Office Manager

The UK Office Manager will play a crucial role in ensuring the smooth and efficient operation of our UK office. They will be responsible for overseeing the day-to-day activities of the office, managing office resources, and providing support to staff members. The Office Manager will serve as a central point of contact for both internal and external stakeholders, ensuring effective communication and coordination across the company.

Reporting Manager: Daniel Packham; VP, Head of Operations EMEA
Job Location: London

Responsibilities and Duties

• Administrative Management:
• Oversee and manage the daily administrative operations of the office.
• Coordinate and prioritize tasks, ensuring deadlines are met and resources are allocated effectively.
• Develop and implement office policies and procedures to improve efficiency and productivity.
• As part of the job role, the Office Manager will be responsible for booking and organizing monthly social events for the staff.

• Facility and Resource Management:
• Manage office facilities, including maintenance, repairs, and supplies procurement.
• Ensure that office equipment and systems are functioning properly.
• Food & Drinks - coordinate with vendors and service providers to ensure timely delivery of services to keep the kitchen stocked and resolve any issues.

• Communication and Coordination:
• Serve as the primary point of contact for internal and external communications.
• Facilitate effective communication among staff members, departments, and external stakeholders.
• Coordinate meetings, conferences, and events, including scheduling, travel, logistics, and documentation.
• Prepare and distribute internal communications via Slack and/or Email.

• Financial Administration:
• Maintain knowledge of financial procedures and be the Brex champion in region - monitor budgets related the UK office
• Process invoices, purchase orders, and expense claims relating to the UK Office, travel, conferences etc, ensuring accuracy and adherence to policies.

Qualifications

• Proven experience as an office manager or in a similar administrative role.
• Excellent organizational and multitasking abilities, with strong attention to detail.
• Proficient in using office software and equipment, including Mac, G Suite, Slack, Zoom and Brex.
• Strong communication and interpersonal skills, with the ability to interact with individuals at all levels of the organization.
• Problem-solving and decision-making skills, with the ability to prioritize tasks and manage time effectively.
• Familiarity with financial management principles and practices is desirable.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong leadership qualities and the ability to work both independently and as part of a team.

Other:

• High energy
• Office based role 4 days a week (Monday to Thursday)

Get In Touch!

Sounds compelling? We’d love to hear from you. Contact us directly.

Also, check out other open positions listed on our website.

Talos is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Talos is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [email protected].

© Talos Trading, [email protected], 300 Park Ave South, New York