Salt Lending is seeking a highly organized and experienced Project Manager to oversee and manage multiple departments, including Legal, Licensing and Compliance, Operations, Investor Relations, Vendor Management, and Data Room Management, among others. We are looking for a candidate with the expertise to review, improve, and implement flawless systems and processes when it comes to Jira workflows and project management in order to hold cross department teams accountable.
The ideal candidate will possess exceptional organizational, communication, and leadership skills, as well as the ability to multitask effectively and thrive in a fast-paced environment while supporting the Executive team, mainly, but not limited to, the CEO and COO, in various projects and tasks necessary to expedite results efficiently and in a timely manner. The ideal candidate must be an expert in Atlassian (Jira and Confluence),Google Suite, DocuSign, DocSend, as well as be tech savvy overall.
Essential Functions and Work Duties
The following essential functions of this position are performed personally, in cooperation with your supervisor, and/or in coordination with other staff. Additional work functions and duties may be assigned.
Serve as the primary point of contact for the Legal, Compliance, Operations, Vendor Tracking, Investor Relations, and Data Room Management departments.
Coordinate and manage various projects across departments, ensuring timely execution and delivery, utilizing AI when possible.
Develop and implement project plans, including defining project scope, objectives, tasks, timelines, and resource allocation.
Monitor project progress, identify potential issues, and proactively implement solutions to ensure successful completion.
Maintain a comprehensive understanding of relevant laws, regulations, and industry standards to ensure compliance across departments.
Collaborate with internal and external stakeholders to streamline operations, optimize processes, and improve overall efficiency.
Assist in managing vendor relationships.
Support investor relations activities, including coordinating investor meetings, preparing reports, and addressing investor inquiries.
Oversee the organization and maintenance of the data rooms for shareholders, investors and regulators - ensuring data integrity, accessibility, and confidentiality.
Prepare and distribute relevant documentation, reports, and presentations for executive team meetings and board meetings.
Provide administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence when needed.
Responsible for implementing, and upholding company policies by setting up procedures and standards to guide the operation of the company.
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing industry publications.
Ensure security, integrity and confidentiality of data.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's degree in business administration, project management, computer science, or a related field preferred.
Proven experience as a project manager, executive assistant, or in a similar role, preferably with knowledge of or open mindedness to learn how AI can assist in projects.
Strong understanding of project management methodologies, tools, and techniques, including those related to current AI projects. Atlassian expert is a must - Jira (Both agile/scrum and work management boards) and Confluence.
Familiarity with legal, compliance, operational, and vendor management practices.
Knowledge of FinTech and crypto concepts, technologies, and applications, and the ability to effectively communicate and collaborate with professionals and stakeholders.
Experience in managing various projects, including understanding project scope, milestones, and dependencies specific to various department initiatives.
Ability to coordinate and integrate initiatives with legal and compliance requirements, operational processes, and vendor management protocols.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Able to establish and maintain cooperative and positive working relationships.
Organized, detail-oriented, diplomatic, proactive, self motivated, dependable, and driven by excellence.
Even-tempered and able to balance multiple tasks in accordance with changing deadlines and priorities in a fast-paced environment.
Ability to work sensitively and effectively with individuals of diverse ethnic and cultural backgrounds.
Experience with AI-enabled tools and platforms commonly used in project management, data analytics, and automation is preferred.
Excellent organizational and multitasking abilities, with keen attention to detail in project management.
Exceptional communication and interpersonal skills, with the ability to effectively communicate technical concepts to non-technical stakeholders.
Strong problem-solving and decision-making skills, with the ability to adapt and adjust project plans in response to department-specific challenges or opportunities.
Proficiency in Google Suite, Atlassian Suite (Jira and Confluence), Smartsheet, DocuSign, DocSend, Slack, Chat-GPT, and MS Office Suite.
Ability to work independently, prioritize tasks, and meet deadlines, especially in the context of all project timelines.
Professionalism and discretion in handling confidential information.
Note: The additional requirement of knowledge of AI reflects the importance of managing and integrating AI initiatives within the various departments specified in the job description. This knowledge will enable the project manager / executive assistant to effectively support and coordinate AI-related projects and initiatives across the organization.
Other Responsibilities and Job Performance Requirements
Additional performance requirements may be communicated.
Alignment with Company Goals & Objectives – Supports the company’s mission, vision, and values and holds self accountable for applying these principles daily and personally living them when working with co-workers, customers, and all other business contacts. Shows respect for others.
Adherence to Company Policy – Follows and enforces guidelines as established by all company policies. Conforms to company and job standards and requirements. Acts in the best interests of the company at all times. Serves as an example for others. Conducts business in an ethical fashion.
Job Knowledge – Demonstrates a thorough understanding of their job processes and procedures. Integrates knowledge to efficiently accomplish job requirements. Efficiently uses resources (including staff and management) to obtain additional knowledge.
Cooperativeness – Consistently supports management decisions as demonstrated by their actions. Demonstrates a “can do” attitude by responding positively to instructions. Follows instructions and works harmoniously with others to complete the job or task.
Commitment – Commits to their job and to the success of the company. Continuously puts forth the effort to achieve goals and continuous quality improvement. Degree to which employee goes the extra step to ensure job/task completion. Takes initiative to offer ideas to improve processes or results.
Customer Service –Embraces the organization's commitment to internal and external customer service and demonstrates a customer-centric approach when interacting with co-workers, customers, and all other business contacts.
Safety – Maintains a safe workplace. Reports all unsafe work conditions to manager and/or People Administration.
Quantity of Work / Productivity – Produces at a high volume. Always puts forth the effort to maximize productivity. Meets or exceeds established work deadlines. Engages in a productive work effort whenever possible. Meets goals and objectives.
Quality of Work – Produces work that is accurate and reliable. Accomplishes work quickly and efficiently. Works in a thorough and organized manner while minimizing down time. Results are consistently within acceptable quality standards.
Reliability – Completes responsibilities with minimal direct supervision. Follows through with assigned jobs and tasks all the way through completion. Puts forth the effort to achieve goals and objectives under varying circumstances.
Attendance – Online and available as needed for work completion, meetings as appropriate, and when requested by manager. Follows PTO request procedures. Informs manager as soon as possible of unexpected absences.
Communication – Exhibits good interpersonal skills. Develops and fosters professional relationships with co-workers, customers, and vendors. Keeps others informed as directed by operational demands and need-to-know. Keeps self informed of announcements made via established company communication channels.
Confidentiality – Maintains confidentiality of employee and customer data/information and any other sensitive or proprietary company information as appropriate.
Physical demands and work characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee/Contractor is frequently required to sit. Employee/Contractor is frequently required to stand; and occasionally stoop, kneel, or crouch.
Requires manual and finger dexterity and eye-hand coordination.
Requires the ability to use department equipment, such as laptops/ computers. Position requires frequent use of computer and phone.
Visual, Hearing, and Communication Requirements
Requires visual acuity to use department equipment, such as telephone, personal computers, etc.
Requires hearing to be able to communicate effectively verbally and in writing with co-workers, vendors, customers, and others for work-related purposes.
Ability to understand and follow written and verbal directions in English.
This role is 100% remote and can be located anywhere in the United States.
There may be distractions such as phone calls, work interruptions, and communication from co-workers.
May require working under stressful conditions.
May experience pressure to meet scheduled timelines.
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