Ultra is hiring a
Web3 Administrative and Accounting Assistant - Tallinn Office -

Compensation: $75k - $85k *

Location: Tallinn, Estonia

Administrative and Accounting Assistant - Tallinn Office -

Tallinn, Estonia /
Business – Finance / Admin / HR /
Full time
/ Hybrid

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About Ultra

Ultra is launching an innovative PC gaming platform, and ultimately a full entertainment ecosystem.
Our goal is to unify the fragmented gaming industry around one platform. Ultra aggregates all gamers’ activities in one place: from buying, playing and reselling games, to accessing live-streaming platforms, tournaments, reviews and contests, as well as interacting with communities and brands. Our team is currently composed of 90+ full-time members, working across 5 continents.

To learn more, visit our website: https://ultra.io/

The Role

Ultra is looking for an experienced Administrative and Accounting Assistant to join our growing Finance team in Tallinn, Estonia. Under the supervision of the Group Financial Controller, you will play a key role in interacting with our partners and providers.
You will process administrative (contractual, organisational and logistical) and accounting documents and reports, organise their filing and ensure confidentiality and compliance. This is an exciting position that will involve challenging problem solving, a high level of organisation and attention to detail, and the opportunity to gain knowledge in cryptocurrency accounting in a dynamic startup.

Your Profile

You are committed to using your knowledge and skills in support of the business. You have a strong work ethic. You are a critical thinker, details-oriented and reliable. You are efficient, trustworthy and discreet when dealing with confidential information. You work well in a team but can also work autonomously.

Key Requirements

    • Fluent English, spoken and written
    • You are based and allowed to work in Tallinn, Estonia
    • 2+ year of experience in Bookkeeping / Accounting or general administration 
    • Competent IT skills: proficiency with spreadsheet software (Excel), Word, and online file storage (Google Drive)
    • Accurate, details-oriented, responsible, team player

It's great (but not necessary) if you also have:

    • A degree in Accounting/Finance
    • Any additional language skills (Estonian or French)
    • Previous experience in a IT company
    • Previous experience, or interest in the gaming or blockchain industry

What you will do:

    • Your challenges
    • Ultra is an ambitious Estonian-based startup, our organisation must be structured: you will be helping design processes that must be compliant, efficient and will adapt to the rapid growth of the company.
    • With our teams and our platform, our company is quickly expanding: your scope and responsibility will cover Ultra's operations and administration on a global scale.
    • You will have to work with stakeholders and providers in Estonia and abroad, and collaborating with them efficiently will be part of your daily routine.

    • Your tasks

    • Accounting Admin / Bookkeeping : 
      Bookkeeping of vendor invoices: around 150 monthly
      Prepare Bank payments  
      Basic accounting entries (Odoo): payroll payout, marking invoices as paid, etc
      Organisation & Maintenance of Accounting Shared folders 
      Monitor subscription payments 
      Support Financial Controller and Accountants 
      Ad-hoc admin/reconciliations tasks 

      HR Admin
      Maintenance of HR files & folders (shared drives & Hibob)
      Maintenance of HR and Accounting database : Odoo, Hibob (Hibob policies reconciliations)

      General & Office Admin : 
      Communication with vendors regarding payments or other administrative questions 
      Basic Office administration: organise new staff arrival (equipment, goodies), relationships with co-working space
      Filing & Archiving (Take care of main accounting/admin Drive) 
      Process General & Admin / Office orders
      Other admin tasks

Why you should join Ultra:

    • Learn every day, lead and be involved in many fascinating projects
    • Have the opportunity to grow with an ambitious and fast-paced company, on an innovative market
    • Join an enthusiastic team and take part in Ultra's growth
    • Work with passionate colleagues in a multicultural, open-minded and kind environment
    • Benefit from flexible, hybrid work organisation

What's next?

    • Meet a Recruiter, Daria 
    • Meet the Finance team: Margarita (Group Financial Controller) and Jevgenia (Accounting Assistant)
    • Meet Victor, Chief Financial Officer
🌈 Ultra is a true international company currently spread across the globe (Estonia, Belgium, France, Portugal, South Africa, USA, China, Australia…). We thrive off diverse perspectives! We recognize that diversity has different aspects: gender, sexual orientation, ability, ethnic origin, social, age, life>
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Compensation: $75k - $85k *

Location: Tallinn, Estonia

This job is closed

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