Web3 Jobs in Los Angeles, California, United States

We are currently seeking an Executive Assistant to support our Founder/CEO at OP3N with various administrative and personal tasks. As an integral member of our team, you will work closely with all departments to manage the Founder/CEO's daily schedule, personal tasks, and other administrative responsibilities. This is a full-time hourly overtime eligible position, and the assistant must be located in Los Angeles.

Responsibilities:

• Manage the CEO's professional and personal scheduling, including agendas, emails, phone calls, client management, and other company logistics.
• Maintain and update the executive's calendar throughout the day to accommodate constant changes.
• Own execution of tasks and communications, partnering with Asia-based EA to confirm continuity of requests and communications.
• Track and remind calls/meetings on a daily basis.
• Respond promptly to a high volume of emails and messages.
• Handle reservations and updates for domestic and international hotels, restaurants, flights, and events.
• Coordinate and organize events for the executive based on needs.
• Manage and prepare materials for public events and conferences.
• Handle and track the executive's expenses, ensuring accurate record-keeping and adherence to company policies.
• Conduct or assist in research as required by the reporting manager.
• Efficiently handle various ad hoc requests.
• Work on following up on signatures, execution of documents & clients / investors relationships and needs.

Requirements:

• Minimum of 2 years of administrative experience supporting C-suite executives, ideally in the music or film industries.
• Strong knowledge of Google Docs/Google Suite and Google Calendar.
• Valid Driver's License.
• Proficiency in one or more Asian languages, such as Mandarin, Korean or Japanese.
• Excellent communication skills via phone, email, and chat.
• Superior organizational skills.
• Excellent Note-taking skills.
• Smart, motivated, personable, and detail-oriented.
• Demonstrates excellent follow-through skills.
• Ability to thrive in an extremely fast-paced environment.
• Capable of handling multiple tasks simultaneously.
• Able to work on weekends as necessary since our clients and partners are global and be able to be on call for any urgent tasks or needs.