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Executive Assistant to the CEO
Barcelona
Operations /
Contract /
Hybrid
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About Us:
We are seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team. This role is crucial in ensuring smooth operations and effective communication within the company.
Key Responsibilities:
Travel Coordination:
- Arrange and manage travel itineraries for the CEO and leadership team, including flights, accommodations, transportation, and meeting schedules.
- Ensure all travel arrangements are cost-effective and efficient.
Event Planning:
- Organize company offsites, and other events, ensuring all logistics are managed seamlessly to create memorable and effective events.
Personal Assistance:
- Assist the CEO and leadership team with various tasks as needed, ensuring seamless day-to-day operations.
- Handle confidential and sensitive information with discretion.
Communications and Calendar Management:
- Manage and prioritize the CEO's calendar, scheduling meetings, appointments, and events.
- Coordinate and facilitate internal and external communications on behalf of the CEO.
- Prepare and edit correspondence, reports, and presentations.
Operational Support:
- Assist the team with various operational tasks and questions, providing timely and effective solutions.
- Serve as a point of contact for operational inquiries and issues, ensuring smooth workflow.
Qualifications:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to handle multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- High level of professionalism and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Preferred Qualifications:
- Experience in a fast-paced, startup or small company environment.
- Experience with travel booking systems and tools.
- Bachelor’s degree in Business Administration or a related field.
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